Turn supplier invoices into a spreadsheet

Drop in a batch of invoices as PDFs or scans. Orderly reads each one, checks the line items against the total and the tax against both, and gives you an Excel file, CSV or JSON. Twenty pages a month are free and no card is needed.

Invoices are harder than receipts in one specific way: they usually matter more. A misread total on a coffee receipt is annoying, and a misread total on a supplier invoice is a payment for the wrong amount. So the question is not whether a tool can read the number, it is whether you can tell when it read it wrong.

What gets checked

✓ Line items have to add up to the total. This is the check that catches most misreads for free. If the lines do not sum to the printed total, you are told the difference in cents and which document it is on.

✓ Tax is checked against the total. On a tax-inclusive invoice, tax can never be more than the rate allows. Anything higher is arithmetically impossible, so one of the two figures was misread.

✓ Dates that could go either way are marked. An invoice dated 05/06 is the fifth of June in some countries and the sixth of May in others. You set which convention your suppliers use, and anything still ambiguous is marked.

✓ Duplicates in the same batch are caught. The same supplier, date and amount appearing twice in one upload is flagged — the scanned-it-twice case, and the sent-it-twice case.

✓ The original sits beside the data. Every field is shown next to the invoice it came from, so checking one figure takes a glance rather than a file hunt.

Long invoice numbers are marked for a look rather than checked. A seventeen-digit reference has no pattern for arithmetic to confirm, so Orderly says so instead of implying it is as reliable as the rest.

Why not just use ChatGPT or Claude?

The same applies to Gemini, Copilot, or whichever one you have open. For five invoices, use them. The trouble starts at volume.

The checking is not done by AI

Orderly uses a model to read the page, then checks the result with ordinary arithmetic in code. Comparing a sum of line items against a total is a calculation, not an opinion. Asking a chat to check its own totals uses the same process that produced them, which is a second guess rather than a check.

Ask twice, get two answers

Column names drift between conversations, fields come and go, and dates come back written differently. That matters more for invoices than almost anything else, because you are usually appending to a sheet that already exists. Orderly fixes the shape before it reads anything.

A folder per supplier comes out as a sheet per supplier

Upload the folder structure you already keep and the workbook mirrors it, with real date cells that sort properly.

Try it on your own invoices

Twenty pages a month, free, no card. Enough to run a real month of supplier invoices and see what the checks catch.

Start with your own files

Common questions

Does it handle multi-page invoices?

Yes. Page count is shown before anything is processed, so you know what a batch will cost against your allowance before it starts.

Digital PDFs or scans?

Both. A PDF that already has a text layer is read directly, which is faster and cheaper. Scans and photographs go through vision.

Can I get line items, not just totals?

Yes. Every line is extracted, and the export can be one row per document or one row per line item.

How much does it cost?

Free for 20 pages a month, then $19 to $99 USD a month by volume, or a $25 one-off pack of 200 pages that never expires. Full pricing.